Minutes for Executive Session January 14, 2006
Major projects coming up for spring semester were discussed:
->When you were 15 campaign (Kathy Day)- chair is Shannon Orley
->Alpine Ski Championships (Nance Larsen)- chair is ….
->Museum outreach to youth campaign (Rebecca …..) -chair is Anna Marie
More follow up is needed, projects will need to be presented at first
meeting (January ??). Not planning on taking on any other projects for the
semester (focus on doing a quality job and not spreading ourselves too
thinly)
Smaller projects for spring semester:
->Speed networking event (lead up workshops include dress/ettiquitte, resume
building, interview skills)
->PR for other clubs in club council as a paid service
->Promotional materials for our club (to be handed out @ Feb 16th event)
->”Little black book” of JPC or similar idea (tri-fold brochure) to be
included with other JPC info packets
->PR for JPC senior gala (still need to talk to Erin or Pearce)
Possible sale of food items in upstairs lobby as a fundraiser (need to check
on permissions & finances)
Ideas to recruit:
->Talking to JPC classes (need to talk to professors about times that work
for them)
->Clubs Brown Bag??
->Ads in classified section of Northern Lights
->Get events on NL calendar, in Green and Gold, on our bulletin board
->Candy with labels that say PRSSA and contact info
Ideas to improve retention:
->Better group communication (establish some sort of group online– yahoo
group?)
->Mandatory letter of thanks to each participating member required for any
services rendered to an organization we help out (requirement will be
included in proposal)
->Form for members to request a letter of reccomendation from “PRSSA” for
specific things
->Twice a semester socials (maybe one for PRSSA’a birthday?)
New Paperwork for this semester:
-> A written proposal for involvement on each project we do will be
submitted to the project coordinator as well as the executive board to be
kept on file. Proposal will establish upfront that the organization will be
required to submit a letter of thanks to each active committe member
involved with the project. Proposal will also include name and contact
information for each committee member. (VP will collect and store)
-> Each semester we will now update and distribute a phone/ address/ e-mail
list for members (secretary responsibility)
Proposed meetings are Thursday nights from 6pm to 7pm (2nd and 4th of
month). Meetings will be in Campus center, still not sure where (South
cafeteria? Lyla Richards Room? Leadership Lab?)
Dates so far:
January
14th executive session at barnes and noble
15th work session at Shannon’s house
16th school starts
25th first meeting, also workshop on dress and ettiquitte
February
8th meeting
22nd meeting, also workshop on interview skills
March
8th meeting, also workshop on resume building
22nd (no meeting due to spring break)
28th speed networking event
April
12th meeting
26th meeting
Tomorrow night (Monday Janury 15th) there will be a work session from 5pm
til 9pm to work on a variety of written projects. It’s at Shannon’s house
and there’s wireless internet, so bring your laptops if you have them. There
will be food, so come to work on crap for the upcoming semester. The house
is at 114 Beaufort Circle if you wanna mapquest it.
Go south on new seward, take O’Malley exit. Turn right (west) on Omalley,
then turn left (south) on Old Seward Traffic light), then turn right (west)
on Klatt Road (traffic light), then turn left (south) on John’s Road (street
sign, no light), go to end of John’s and take a right on Pacific View
(little street), take first street on left Beaufort Circle and we are the
first driveway on your left (two decks on front of house, truck in
driveway). Call Shannon at 345-8307 or 351-2298 if you get lost.
Things we are going to work on tomorrow: template for letters of
reccomendation, poster advertising workshops and speed networking, calendar
for semester, establishment of yahoo group, update of contact list,
promotional materials for PRSSA, little black book brochures, letter to
faculty about speed networking, letter to clubs offering our services,
letter to alumni, establishment of chairs and who will be in each of
them….. etc.
See you all there, it’s going to be a super-sweet semester!
