Weekly Task List

OK I know It’s late in the semester, so I hope you are still with me. I think you all have been waiting for something like this – sign up for the tasks you KNOW you can handle – write it in the comments section below the post or email me when you start and finish. I will cross them off as we complete them.

Note-We may have canceled the JPC Speed Networking event, but since we have already reserved the Wolf Den, we can still plan a party 18 days out and invite alumni and PRSA. If they dont come, oh well, we can still have fun for a couple hours. I will write up a report about everything we did, or tried to do this semester, what we accomplished and what we hope to accomplish. We can have a mocktail party, potluck or pizza party.
Members Present:

Jerami, Christine. Megan came early and left before we got there.
(*) = priority tasks tonight, to be complete by tomorrow.

Recruitment Tasks:

• General PRSSA flyer/poster – Megan is working on it.
• Info Brochure : Christine’s working on trifold
• Talk to other clubs, jpc classes, high school freshmen
• New Member packet

• Blue folder with recruitment CD
• information sheet with job descriptions
• calendar
• pen/notepad
• business cards
• New Member Brochure (national)
• dues form
• T-shirt
• Sticker/logos
• Donated (goods, goody bag)

Research Tasks

1. list of all pr students and contact info – Christine will ask Erin
2. list of alumi (contact info, work info, achievements and mailing address)
3. list of past events PRSSA participated for new member brochure (check files)
4. list of member and alumni achievements and positions held

Design Tasks

1. New T-shirt Logo

2. Label Stickers, color & B/W

3. Chapter Logo

4. Start adding designs and photos to graphix folder on yahoo group

President’s/Vice President’s Tasks

1. Work flow and job descriptions

2. Motivate members, trusting them to do the work

3. Inform members to whats going on

4. Initiate task assignment and agenda for meetings

5. Approve work, make suggestions, give advice, listen to problems

6. Make decisions, execute and analyze afterward (as a team)

Writing Tasks

1. *Create and send out PRSSA birthday party invitations to PRSA and alumni.

2. *Pizza & food donations for PRSSA Birthday

3. Snack/bake sale donations

4. Fundraiser/Garage Sale Donations

5. *Goodie donations

• • Notepads, pens, calendars
  • Blockbuster Cards
  • Kaladi Bro’s Cards
  • Movie Tickets
  • Bear’s, Moose’s tooth
  • Day Spa, hair and nails

PRSSA Belated Birthday Party Tasks (If all in favor instead of JPC Speed Networking Event)

• Who: Alumni, PRSA, PRSSA
• What: Past, present and future (take a look at what we did, what we learned
• what: we can do better
• When: April 18, 7-10 pm
• Where: Wolf Den
• Why: Socialize with peers , eat, drink, have fun
• Make goodie Bags (must write letters for dontations)

• Pens/pencils
• Prssa sticker/logos
• Calendar
• Kaladi bros cards
• Blockbuster cards
• Hair, nail, spa stuff

PRSSA Birthday Party Tasks

• Get PRSA and alumni information for invitations to be sent to
• Make invitation, mail & eVite
• Post to website

Website Tasks

• upload minutes every meeting
• upload images and event information
• upload images of past events
• update all info at least monthly and as needed

March 30, 2007 Minutes.

President’s Message:

During this last part of the semester, days and weeks seem shorter. It’s going to go by in a flash. We are up to our eyeballs in work and the truth is we aren’t getting enough done. I feel that I could have done better to assemble the tribe every week with a more solid outline for the task details.

The truth is that by the time I get around to calling you guys, it’s too late. So what do I do? I try to get things done the only way I know how, I do it myself. Since that isn’t the right way to be a team member, I want to say that I will do better to get a hold of you guys WAY in advance, but you have to come through and do the things you say you want and can do.

I realize clients don’t always get back with you on projects, so you can see it from my point of view. It’s a lot of work. You have to be proactive and pursue the things you need to accomplish your tasks. So how do we accomplish this? We take on less tasks, so we can do a better job.
This is a review of what we were walking into this semester:

When you were 15, Anchorage Museum, US Alpine Skiing Championships.

As it stands, we should have dropped one or two of these projects with the amount of people we have, honestly. We should have immediately focused our efforts to internal functions and recruitment.

We took on the JPC End of Year Social/Formal, the Professional Development and Speed Networking as internal development without dropping the other commitments first. So now we have opted to direct our attention by focusing on the End of Year formal, which I will refer to as the JPC Spring Chicken Dinner Thing, until someone comes up with a name for it.
We now need to focus internal to the Chapter to get things rolling for fall. I have started to divide the tasks out for the rest of the semester. We still have too much to do. We have to drop or postpone one more project so we can get the essentials done.
That includes recruitment, recruitment, recruitment….need I say more? All of us will work at this while we build what has slowly been weathered away.
Majority present has voted to postpone both the speed networking event and professional development workshops until next semester.
We will now focus on:
Museum Project & JPC Spring Chicken Dinner Thing.
Recruitment Committee:
We need to target younger students and educate the highschoolers. We need to have everything in place by the time they get here in the fall. We have to plan the previews as well. That means getting all of our pubs in a row.

• graphics and written information
• mailouts
• flyers
• posters
• new member packets

Fundraising Committee

Brainstorm fundraising ideas

maintain store with bake sale items instead of snacks to increase profit, all sales will be equipped with PRSSA labels, signage and brochures

tshirts

request letters

Webmaster and assistant-

keep publics up-to-date using blog, social media and website

-writer/editor

-design/technical

Media Specialist

print & design

photography & videography

editor

Administrative Officer

maintain officer binder

minutes

-scheduling & calendar

-keeping people up-to-date using email

President & Vice President

maintain officer binder

-delegate regular tasks

-coordinate project chairs & report status

-set deadlines and agenda

-generate status reports

-representative at club council

-submit event requests

Treasury

maintain officer binder

keep logs of all transactions

submit finance requests

purchase items

keep inventory

Semester Projects

JPC Speed Networking Project – Schedule for 2008
1 Major outside project for ACVB

Fundraising
-bake sale (with PRSSA labels and brochures)

tshirts